College of Engineering - Internal Forms and Policies
Student Forms | Facilities | Travel | Purchasing | Grants | Foundation | HR/Payroll | Peoplesoft | Governance
URI Federal Employer Identification Number is 05-6000522 - Top
Alumni Forms - Top
Alumni News Update Form
Alumni Assessment Survey Form
Calendar Form - Top
Calendar Event Submission Form
Student Forms - Top
Prior Approval for Off-Campus Study Form
Request to Re-evaluate Transfer Credit
Graduate Application Package Cover Sheet
Study Abroad Information and Forms
Facilities - Buildings, Equipment and Outdoor Space - Top
Reporting a problem or requesting work to be done
Support Services (Central Receiving, Property & Inventory, etc.) FAQ
Outdoor Space Use Request Form and Condtions for Use of Outdoor Space
Government Furnished Equipment
Donated Property and Equipment
Travel Forms, Policies and Instructions - Top
Preparing to Travel and Prior to Leaving - Back to Travel Categories
Anything requiring a reservation (air, hotel, car) MUST go through Donovan Travel Donovan Travel
Flying out of the country? Use must follow the Fly American Act . Use the Fly America Act Checklist .
Travel Authorization Request Template
Travel Authorization Request Instructions
Car Rental Justification Form (go to pg. 8) and FAQs - Car Rental
Upon Completion of Travel - Back to Travel Categories
Mileage Reimbursement Rate
Travel Expense Voucher Template - must be submitted within 10 days of return
Travel Expense Voucher Completed Example
Travel Expense Voucher Instructions
Travel Policies - Back to Travel Categories
Purchasing Forms and Policies - Top
Account Codes | LVPO | College Req | Other Forms | Invoice Voucher | Office Supplies
Food & Beverages | Service Centers | Other Resources
Purchasing Manual (Purchasing Policies)
Frequently Asked Purchasing Questions
Account Codes - Important! Use the correct account code - Back to Purchasing Categories
Account Code Description Listing
Frequently Used Account Code Listing
Limited Value Purchase Orders - may only be used up to $5,000 regardless of funds, are used for one time purchase/delivery, require three (3) quotes for orders over $500 on Funds 100 and 101 - Back to Purchasing Categories
Request for Written Quote Form
College Requisitions - use for internal (URI) vendors, orders over $5,000, orders under $5,000 for Funds 100 and 101 with no quotes, blanket purchase orders - Back to Purchasing Categories
College Requisition Form (electronic) and Instructions
Old Multi-Part Forms should no longer be used
Other Purchasing Forms - Back to Purchasing Categories
Single Source Justification Form and Instructions
Sole Source Justification Form and Instructions
Proprietary Source Justification Form and Instructions
Equipment Screening Form (Certification of Unavailability/Unsuitability)
Independent Contractor (Consultant) Questionnaire
W-9 Form for URI as the Taxpayer
Invoice Voucher - Back to Purchasing Categories
When do I use an Invoice Voucher?
Office Supplies - Back to Purchasing Categories
WB Mason ordering instructions
Food & Beverages - Back to Purchasing Categories
Food Handling and Vendor Policy
Cost Centers/Service Centers - Back to Purchasing Categories
Cost Centers Policy
Credit Statement Form and Credit Statement Instructions for use with URI customers
Other Resources - Back to Purchasing Categories
Accounts Payable - who handles what vendors? - scroll to Contact Information
Commodity Code Listing and How to Search for Vendors for a Specific Commodity Code
Problem with a Vendor? Complete this Form
How to Search for a Master Price Agreement
How to Search for a Vendor in Peoplesoft
How to View a Bid in State Purchasing
Grant Forms, Policies and Resource Materials - Top
Proposal Preparation | Grant Purchasing | Post Award
Grant Proposal Preparation/PreAward - Back to Grant Categories
Forms Required for Submission
College of Engineering Grant Submission Form
Internal Approval for Proposal Transmittal and Instructions
Other Forms and Information
Outside Consultation Form
Projected Stipend and Tuition Rates
Grant Purchasing - Back to Grant Categories
Research Purchasing Procedures
List of Projects #s prior to 7/1/07 that need to follow State Purchasing Rules
Post Award Administration - Back to Grant CategoriesPost Award Administration Manual
Grant Rebudgeting Form and When Do I Need Agency Approval?
How to Check a Grant's Inactive Date in Account Code Table
How to View an Overhead Revenue Report
Who is my Grant Specialist in Grant & Contract Accounting? - scroll to Contact Information
F&A Costs (Indirect Costs) URI Policy
Subcontract Procedures - see section VI. of Post Award Administration Manual
Conflicts of Interest Forms and Policies
URI Foundation Forms - Top
URI Foundation Request for Payment Template
URI Foundation Funds Advance Form
URI Foundation Lost Receipt Form
URI Foundation Mileage Form
URI Foundation Signature Authorization Form
Human Resources Forms, Policies and Instructions - Top
Faculty and Staff - Back to HR Categories
Checklist for Terminated Employees
Peoplesoft Human Resources Security Request Form
USP-2 and USP-12 Instruction Manual
Direct Deposit Form for State Payroll (Peoplesoft Payroll - done in Peoplesoft by employee)
Faculty Leave Discharge Form (for sick leave and SRP hours) and Instructions
Correction Form for Faculty/Staff Attendance Reports and Instructions
Request to Transfer Overtime Form and Instructions
How to enter someone on the Internal Payroll (includes per course instructors) and Internal Salary Plans
Faculty Summer Recontracting Tool
Students - Back to HR Categories
Want to fund a graduate or undergraduate student? Refer to these charts to determine which payroll is appropriate. Picture Guide and Chart
Want to fund a graduate or undergraduate student on a grant (hourly or grad payroll)? Complete the Student Payroll Request Form and follow these instructions
Documents/Forms required for student employment (Grad or Hourly)
Criteria for Graduate Student Levels
Level I - Graduate students that are new/entering and are below 30 credits
Level II - Graduate students who have earned a Master's or have 30 or more credits toward PhD, or have taken PhD qualifying exam
Level III - PhD graduate students who have passed comprehensive exams
Graduate Assistantship Guidelines
Graduate Student Payroll Policies and Procedures
Student (Graduate and Undergraduate) Salary Plans
Academic Year Tuition and Fees
Graduate Teaching Assistant Letter 2008-2009
Graduate Research Assistant Letter 2008-2009
SGA-1 Student Tuition and Fee Payment Adjustment From
SGA-2 Student Tuition and Fee Payment Form
How to Check a Grant's Inactive Date in Account Code Table
How to enter someone on the Student Payroll and Student Salary Plans and Student Payroll Policy
How to enter someone on the Graduate Assistant Payroll and Grad Salary Plans and Grad Payroll Policy
All Employee Types - Back to HR Categories
USP-18 Application for Employee ID, e-campus access, or parking pass
Peoplesoft 2008-2009 Appointment Dates
Peoplesoft 2007-2008 Appointment Dates
Drug Free Workplace Acknowledgement and Policy (Give copy to employee)
Foreign National Information Memo
I-9 Form
W-4 Form (Peoplesoft Payroll - done in Peoplesoft by employee)
IP-2 In-house Payroll Adjustment Form and Instructions
W-9 Form
Effort Certification Manual and Effort Certification Policy
Workers Compensation - (1) Complete 24 Hour Notification Form and then (2) Follow these instructions
Correction Form for Internal and Student Payroll
How to Run an Encumbrance Report
How to Run a Payroll Distribution Report
Peoplesoft Financials Forms and Instructions - Top
Peoplesoft Financials Security Request Form
Signature Authorization Form and Instructions
Chartfield Request Form and Instructions
How to Retrieve Project Summary Report
How to Build a Budgets Overview Query
How to View a Budgets Overview Query
How to Collapse Menu as Default
How to Permanently Show Budget Amounts
How to View a Year to Date Detail Transactions Report and Filtering and Sorting
Governance Documents - The Regulations that Govern URI - Top
OMB A-133 Audits of States, Local Governments and Non-Profit Orgnizations
